Ruxandra Andreea Dragan

◉ Managed a team of 4 Procurement Specialists (Executives and Agents). Categories in scope: Operations, IFMS, EHS&S, Fleet&Travel, Logistics, IS. ◉ Spend managed: approximately 60 mio USD/year. ◉ Leading negotiations with key suppliers within assigned categories. Validating supplier adoption. Supporting Global Procurement sourcing initiatives to optimize products/services and synergies. Achievements: ◉ Exceeding savings target established by Global Procurement with 2% above the target of 3%. ◉ Leading major biddings, with a strong impact in the production environment (factory building extension, warehouse reallocation). ⤷ Total biddings value: over 6 mio USD, achieved more than 7% savings (target was 3%). ⤷ For two of the projects in the factory extension, I received two ABCD prizes. ◉ Printing solution bidding – supplier and equipment change, with savings estimated at 250k USD, for a 5-year contract duration. ◉ Actively participated in Procurement Process Value Stream Mapping for both affiliates. The outcome was the design and implementation of new Procurement Principles and Practices, having in mind Global Procurement Process as well as the business needs. ◉ As a leader of the team, I made sure all the members get proper exposure within the organization in order for them to have a strong career path.

◉ Locating and arranging the purchase of goods and services for Marketing & Sales Department and IT ◉ Analyzing prices and data to determine what is a good price to pay; negotiate lowest price with suppliers while ensuring company quality standards are met. ◉ Conducting more than 350 bids and tenders. Achievements: ◉ Constantly overachieved the personal savings target with more than 5%. ◉ POSM Production benchmark – Workload reduction for Buy&Sell Procurement Department, reducing the number of repetitive biddings (~ 50 biddings/year). ◉ Agency for New Trade Program Deployment (new category) – Workload reduction for Procurement and Sales Departments. ◉ Implementation of eForms for supplier selection; Improving local Procurement P&P to fit new business requirements; Supporting Legal Department to improve local Contracts P&P; Implementing eForms as well for contracts approval. ◉ Implementing electronic form (Info Path form on Procurement work point) for validating and approving bidding strategies for all major biddings.

◉ Procured goods and services across multiple categories, including IT, Facility Management, and Marketing, ensuring compliance with the company’s purchasing policies and quality standards. ◉ Analyzed price data and negotiated favorable terms with suppliers, conducting bids and tenders using eSourcing tools (reverse auctions, sealed bids, RFQs) and traditional methods. ◉ Addressed emergency procurement requests and provided real-time feedback on order statuses, delays, and other issues. ◉ Supported regional and cluster procurement projects, maintaining alignment with the company’s strategic goals and ensuring process efficiency. Key Achievements: ◉ Led the selection of mobile voice and data services, achieving a 29% savings, as well as human guard & protection services and energy supply, saving 10% from the total project value. ◉ Actively participated in the implementation of SAP and SAP CRM systems in 2009, providing ongoing support and improving system use for colleagues. ◉ Served as the primary contact (Super User) for the Global Savings Management Tool and Operations KPI Dashboard (PO Creation IM&S), and provided backup for SAP CRM Super User.

◉ Led indirect materials procurement for General Motors’ Spanish branch, locating and arranging purchases on behalf of the client. ◉ Directed and coordinated team activities, ensuring efficient workflows and compliance with procurement policies. ◉ Analyzed pricing data to identify optimal purchasing opportunities and negotiated favorable terms with suppliers and vendors. ◉ Developed policies for bid submissions and collaborated with vendors to address product inquiries and order issues. ◉ Utilized SAP (Materials Management module and SAP ERP web version) to manage procurement processes and inventory effectively. ◉ Identified client needs, monitored competitor activities, and researched market trends to inform procurement strategies. ◉ Provided support to colleagues, ensuring a smooth onboarding process and adherence to client requirements. ◉ Prepared weekly and monthly reports on request and order progress for the Spanish branch. From November 2007 onwards, I played the role of Contracts Team Lead: ◉ Oversaw the contracts team for all General Motors branches in Europe, awarding contracts to suppliers and ensuring compliance with terms. ◉ Evaluated and monitored contract performance, analyzing previous orders to identify materials for inclusion in contracts. ◉ Monitored team performance against critical SLA metrics, ensuring consistency and effectiveness. ◉ Handled escalations and provided remedial training as necessary, reviewing buyer and process-level performance regularly. ◉ Communicated process changes and resolved issues as they arose, maintaining a proactive approach to problem-solving. ◉ Compiled and delivered weekly and monthly reports on team progress and contract status.

◉ Developed daily, weekly, and monthly sales reports, along with necessary forms for sales agents to enhance operational efficiency. ◉ Coordinated transport logistics and managed import/export customs clearance, ensuring timely arrival of goods and completeness of documentation. ◉ Addressed customs-related issues and maintained the import/export database, processing dispatch data and issuing required dispatch documents. ◉ Managed the delivery process and forwarded complete import-export documentation to the financial department. ◉ Prepared documents for insurance related to storage and transportation, monitoring validity periods and costs. Achievements: ◉ Played a key role in selecting and implementing an automated Sales Force Automation (SFA) system at the end of 2003, overseeing its administration and ensuring effective utilization across the sales team.

◉ Organizing and leading all activities performed by the Commercial Procurement for assigned local categories (Marketing & Sales, Professional Services, Fleet & Travel, IT) and optimize the supplier base. ◉ Spend managed: approximately 40 mio USD/year. ◉ Acting as the business partner of the Procurement function towards customer and suppliers in managing the commercial relationships. ◉ Approving biddings and sourcing strategies, leading negotiations with key suppliers, organizing and improving operational workflow to ensure the alignment of sourcing and transactional activities to business requirements. Achievements: ◉ Exceeding savings target established by Global Procurement with 1% (target was 4%). ◉ Extensive activity mapping for the entire Procurement Department (Factory and Buy&Sell) with the outcome of identifying redundant activities, split of the categories and required number of FTE. ◉ Transition to new EU Procurement Cluster without major business interruption, take over / hand over of new categories (IS, Fleet&Travel, Professional Services). ◉ Smooth transition of transactional activities to Service Center, communicating change within the organization, continuous training for all departments in the affiliate. ◉ Increased spend covered by purchase orders from 50% up to 94%. ◉ Office transformation bidding – new design for our HQ. ◉ Flagship Operator – bidding for selecting an operator for IQOS Flagship (QREATOR). ◉ For the activity related to IQOS, I was awarded an ABCD prize (Above and Beyond the Call of Duty).

◉ Implementing SAP Concur in Philip Morris Romania. ⤷ Coordinating a cross-functional team, from various functions (Finance – Tax, Internal Control, HR, IT). ⤷ Prepare contingency plans, evaluating possible risks, evaluating various set-up models of the system. ⤷ Coordinating and performing tests and Users Acceptance Tests (UAT). ⤷ Managing change and communication within the two affiliates. ◉ Implementing Corporate Credit Cards program in Philip Morris Romania. ◉ Extensive market research and benchmarking for office building in Bucharest. Negotiations with the current landlord through real estate agency. ◉ Implementing new lease accounting provisions (US GAAP) at local level, for both Romanian affiliates – Nakisa Lease Administration system. ◉ Arranging and coordinating the entire set-up for the Finance Cluster meeting in Bucharest (annual meeting of Finance Managers within the cluster, 3 days) – in 2018. Achievements: ◉ SAP Concur implementation: ⤷ Adapting to complicated legislation and tax environment. ⤷ Identifying severe bugs in the system, affecting all Philip Morris affiliates and finding solutions for each one. ⤷ Creating and updating local JAM Space – contains training and how-to articles on Concur system, local and global travel guidelines, travel alerts and others. ⤷ Delivering trainings to more than 150 employees (online and offline sessions) ◉ Nakisa Lease Administration system implementation: ⤷ Acting as Lease Administrator for both Romanian affiliates. ⤷ Excellent coordination during the lockdown, all rent reductions were communicated in due time, saving 5 man-days for later reconciliations.

◉ Managing a portfolio of procurement capability development projects across Global Procurement ◉ Acting as lead trainer for various processes improved by Procurement Capability Team and also coordinating the development of digital training ◉ Managing the full governance process of the Key Operating Document for Procurement (changes, approvals, and publication of the final document) as well as communication of changes and training ◉ Providing and implementing solutions for the automatization of various processes within Global Procurement (SharePoint Online and Power Automation Platform)